My clients are a leading property company based in Oxford they are looking to recruit a PA/Office Manager to ensure the smooth running of the office/branch and assist the Department/Office Head where necessary. General facilities management, recruitment and supervision of support staff, administration and PA duties, database and diary management.

Client facing
•General office organisation and maintenance of window/brochure displays
•Client/applicant enquiries
•Organise and administer sales processes efficiently

PA/administration
•PA duties for Department Head
•Diary management
•Filing/archiving, photocopying and confidential waste disposal
•Organisation of meetings
•Ad hoc project management as specified by DH

Teamwork/ Staffing matters
•Assist with interviewing and hiring of receptionist/secretaries with Line Manager and HR.
•Representation, training and daily supervision of support and showover staff
•Office liaison for HR issues – responsible for paperwork and being aware of payroll deadlines
•First day and residential induction of all new staff members
•Showover staff timesheets
•Holiday/absence record maintenance

Facilities Management/Health & Safety
•Purchase/maintenance of office equipment, furniture & supplies
•Contractual agreements – ie. Cleaning firms
•Office branding and maintenance of KF image
•Managing department moves
•Health & Safety
•Create/update office Disaster Recovery Plan

Marketing
•Preparation of text for brochures/advertisements
•Branch marketing projects in liaison with MD
•Liaison with clients and suppliers on content


Accounts/Budgets
•Maintaining accurate records and producing financial information relating to your team as appropriate
•Ensure consistent cost consciousness in all office purchases

Computer/Database
•Updating the ‘contacts' register and ‘RPS' sales database
•Essbase accounting system and sales invoicing

Audio/Copy

Typing Speed Required At least 60 WPM

Average percentage of typing



Word
RPS/Essbase/Contacts Register
Mail Merge proficient
Excel
Powerpoint
Lead Generation
Promap

Contact details

• Email: Click here to reply to this ad
• Phone: 0207-318-1456